Mohave Amateur Radio Club
By-Laws
Last Amended 05/07/2013
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to download the by-laws in PDF format
Article I:
Purpose
1. To provide
the Mohave Amateur Radio Club a window to the world of amateur
radio and its many diverse opportunities.
2. To offer a
chance to be represented in a world wide community of amateur
radio operators through operating events, ham fests, special
projects and contests.
3. To provide
the community with a pool of experienced and trained amateur
radio operators that can provide reliable emergency
communications if the need should arise.
4. To offer
support and instructional procedures to help promote good
amateur radio operating practices.
5. To
accommodate individuals wishing to obtain an amateur radio
license or to upgrade their existing license class by
providing amateur radio test sessions.
Article
II: Membership Adopted 2012-02-07
Membership is
open to anyone regardless of residence, whether licensed
amateur radio operators or unlicensed individuals who are
interested in amateur radio communications.
Individuals wishing to join shall be eligible
for membership without regard for race, creed, sex, or
disability. Membership
shall be by application.
Applications for membership may be submitted at regular
meetings, mailed to the club address showing on the
application, or given to a club officer for submission
at the next meeting. *****Change Follows: All applications
received will first be published in the next club newsletter
with the exception of an
applicant’s address, phone number, and e-mail address. This is to permit club
members who do not attend meetings to have knowledge about
possible new members
and to give them a chance to voice their opinion,
if any, about said applicant.
After newsletter publication all applications will be
presented to the club members in attendance
at the next regular meeting and voted on via a “raise
your hands vote” *****End Change. A simple majority of
those voting will determine acceptance or rejection.
2. Associate membership
is open to anyone interested in amateur radio who is not
currently licensed in the Amateur Radio Service.
Associate members are not eligible to hold
office or vote for club officers.
ARTICLE III PARAGRAPHS 1 & 2 ACCEPTED BY
MEMBERSHIP VOTE ON 2011-07-05
Article
III: Officers
1. The officers
of this club shall consist of President, Vice-President,
Secretary, Treasurer, Technical Director, Public Relations
Officer, and Parliamentarian / Sergeant at Arms.
2. The officers
of this club with the exceptions of Technical Director and
Public Relations Officer shall be elected for a term of one
year by a majority of the dues
paid up members voting and present using a secret
written ballot vote with a count conducted by the club
secretary. The
vote shall be taken at the September meeting
with nominations for club officers to occur at the
August meeting. Those
elected shall take office at the October meeting and their
terms will run for twelve months
expiring just prior to the start of the October meeting
of the following year. The
Technical Director and Public Relations Officer shall be
appointed by the
President and serve at the President’s pleasure.
ARTICLE III PARAGRAPHS 3 & 4 ACCEPTED BY
MEMBERSHIP VOTE ON 2011-10-04
3. Vacancies
occurring between elections caused by the resignation, death,
or removal by the Board & General Membership (described
elsewhere in the by-laws)
will be filled via appointment conducted by the President.
4. Club officers
not fulfilling their duties or violating the Code of Conduct
for Club Members and Officers can be removed from office or
the club.
See article XI paragraph 3 for the procedure.
ARTICLES IV THRU X11 ACCEPTED BY MEMBERSHIP VOTE ON
2011-10-04 EXCEPT AS NOTED
Article
IV: Duties of Officers
1. The President
shall preside at all meetings and conduct them according to
the by-laws. He/she
shall enforce and abide by the club
constitution and by-laws, decide all questions of order,
sign all official documents adopted by the club, and perform
all other duties pertaining to the
office of President.
The President will fill any vacant officer positions
caused by death, resignation, or removal, via appointment.
2. The
Vice-President shall assume all the duties of the President in
his/her absence. The
Vice-President shall organize club activities, plan and
recommend
contests for operating benefits, advance club interest and
activity as approved by the club, and perform other duties as
requested by the club President.
The Vice-President will assume the office of
President if the office is vacated during a term.
3. The Secretary
will maintain a set of minutes for each club meeting and
furnish a copy, written or electronic to the club President
prior to the
start of the next club meeting. This person shall
keep a list of club members based upon information furnished
by the President,
Vice-President, and Treasurer.
The Secretary shall assist the club President in
correspondence and other written activities as requested.
At each meeting the Secretary shall read a
summary of the minutes from the previous meeting.
4. The Treasurer
shall handle all financial records of the club and maintain an
accurate accounting of all income and expenses. A summary of
all income & expenses shall be read at each club meeting. This person shall
read all new & reinstatement member applications at each
meeting and will
be responsible for collecting dues from members as
necessary, pay any bills as directed by the President, issue
receipts for money collected,
and perform other duties as requested by the President. Additionally, at
club events the Treasurer will operate as the sole cashier
for monetary transactions unless another individual has
been delegated this specific duty by either the Treasurer or
President.
5. The
Parliamentarian / Sergeant at Arms shall keep the Club
Constitution and by-laws and have these documents with him/her
at every meeting.
He/she shall note any amendments, changes and
additions on the Constitution and shall permit it to be
consulted by members
upon request. He/she
shall ensure good order during the meetings and perform other
duties as requested by the President.
Also, this officer will greet members and visitors. In the event of his
absence this task can be delegated to any officer of the club.
6. The Public
Relations Officer, formerly known as Newsletter Editor shall
be responsible for publishing the regular club newsletter,
keeping the website updated with current and projected events,
and performing other duties as requested by the President.
7. The Technical
Director shall be responsible for installing and maintaining
all club owned radio equipment
and performing other related duties as determined by the
President.
Article V:
Board of Directors:
The Board of
Directors shall meet at a time and place so directed by the
Presiding officer, normally the President or in his absence,
the Vice-President. The
Board of Directors shall consist of the officers of the Mohave
Amateur Radio Club.
Article
VI: Trustee / Sponsor
The Trustee /
Sponsor(s) shall be responsible for all licensing and
operational matters with respect to all of the communications
equipment
owned by the Mohave Amateur Radio Club. This individual
shall hold an Amateur Extra Class license to ensure full
operating privileges.
Article
VII: Meetings
(Amended version approved by membership vote on
2012-02-07)
Regular meetings shall
be held on the first Tuesday of each calendar month at 1900
hours at the Kingman Regional Medical Center,
3269 Stockton Hill Rd. Kingman, AZ or at such a time and
place as determined by the Board of Directors (Club Officers). If the permanent
location changes
this article shall be updated within 60 days of said
change.
Article
VIII: Dues
(Amended version approved by membership vote on
05-07-2013)
Dues for the
membership year will be set at the October meeting. Any change in annual
dues must be voted on by the attending members. Any member whose
dues are three months in arrears shall be dropped for
non-payment of dues. Reinstatement
as a member may be accomplished by completing a
membership application and submitting it to the club subject
to the same approval process that new members are subject to. Dues collected from
a member cover the period of membership which begins on the
date an applicant is voted in as a member and run for one
year. At the end
of that
period the renewal dues amount will be adjusted to
whatever amount is in effect for annual member dues. Members may pay for
only one membership year at a time.
Amendment New
Members To The Mohave Amateur Radio club Shall pay $10.00 In
Dues. This Dues amount will bring them to the next
scheduled Dues renewal period, regardless of the time of year
they join.
Article
IX: Assistance
The club via a
designated Public Relations and Operating Committee will
provide technical advice to members concerning equipment
design and operation, and
uniform practice of club member stations. The club shall also
maintain a program to foster and guide public relations in the
community.
The Public
Relations and Operating Committee shall consist of members
from the local amateur radio community and will be appointed
by the club Trustee/Sponsor
and approved by the President. In the event of
complaints against members, this committee will assist the
member to correct the problem.
Article X:
Amendments
This
constitution or by-laws may be amended by a majority vote of
the members present. Proposals
for amendments shall be submitted in writing at a regular
meeting and shall be published in a newsletter prior to
being voted on at the next regular membership meeting.
Article
XI: Violations and the Code of Conduct
1. Violations: Members are
responsible for knowing and abiding by the appropriate FCC
rules and regulations as well as generally accepted amateur
radio etiquette, including the ARRL voluntary band plans. Repeated violations
of these items will result in suspension of operating
privileges of club equipment.
The Board of Directors will determine if violations
have occurred and possess sole authority via a majority vote
of the officers voting via secret ballot to
suspend a member’s operating privileges of club
equipment. The
period of suspension is to be determined by the Board.
2. Code of
Conduct: The Code
of Conduct is designed to put club members on notice as to the
types of conduct that are not acceptable and will be grounds
for removal
from club membership. The following are prohibited
activities:
a) Willful misrepresentation of material facts &
statements by a club officer involving the officer’s
duties and responsibilities.
b) Any theft or embezzlement of club property or
another club member’s property.
c) Frequent use of foul or improper language at any
club event, activity, or meeting.
d) Any willful and unlawful destruction of club or a
club member’s property.
e) Any act of fraud against the club or a club member.
f) Any behavior that disrupts a club event, meeting, or
activity.
g) Willful participation in any activity that brings
discredit upon the club.
h) The commission of any crime during any club event,
activity or meeting.
3. Violations of
the Code of Conduct or improper conduct including an officer
not fulfilling his/her duties will be handled as follows. The Board of
Directors will appoint a committee of three members in
good standing to investigate the alleged violations, improper
conduct, or officer not
fulfilling his/her duties.
The committee members will report to the Board of
Directors with a statement as to whether the allegation(s)
appear to be valid or not. If the allegations appear to
be valid the committee members will make a presentation before
the general membership
at a scheduled meeting.
The accused club member will be given an opportunity to
make a presentation at this meeting. Afterwards, all
members
present may cast a secret ballot to either remove or retain
the accused member from the club. If the accused is a
club officer
those voting must decide if the officer
should be removed from the Board of Directors and if he/she
should be removed from the club as a member.
A simple majority of those voting will
determine the outcome. Removal
is effective immediately if applicable.
Article
XII: Robert’s Rules of Order
(Deleted)
ARTICLE XIII: CLUB OFFICER
ELIGIBILITY
ACCEPTED BY MEMBERSHIP VOTE ON 2011-10-04
Any club member
that wishes to run for a club officer elected position must be
a member in good standing (dues paid up) for the twelve month
period
prior to the month that nominations for elected positions are
accepted. Additionally,
such member must have physically attended at least eight of
the last
twelve general membership meetings held prior to the month
that nominations for elected positions are accepted.
Updated (March 7, 2015)
Copyright � 2011 K7MPR -
All rights reserved.
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